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When asking a user about personal details you should also tell them what you are going to use it for. Basically it’s always good practice to have a privacy policy available on your website so users can see what data is being collected about them, and how it is used.
Below we have included an example privacy policy, please feel free to make use of this document template.
Many UK payment service provider require a privacy policy before they will issue an online trading account. The payment methods installed as standard (paypal & google) do not require this, however it is good practise to provide a privacy policy.
Privacy Policy The following statement explains our policy regarding the personal information we collect about you. 1. Introduction
2 .Visitor Information
3. What is a cookie?
4. Use and storage of your personal information
5. Access to your personal information
6. How to find and control your cookies
7. How do you know which sites use cookies?
8. How to see your cookie code
9. Links
1. Introduction This policy covers Website Name use of personal information that we collect when you use canvascreator.co.uk. The policy also gives you information about cookies; use of cookies; and how you may reject such cookies. From time to time, you will be asked to submit personal information about yourself (e.g. your full name, street address, town or city, county, postcode, telephone number, date of birth, e-mail address, IP address and any other information that would allow someone to identify you or contact you,) in order to receive or use services on our website. Such services include newsletters, competitions, membership and purchases. By entering your details in the fields requested, you enable Website Name to provide you with the services you select. Whenever you provide such personal information, we will treat that information in accordance with this policy. When using your personal information Website Name will act in accordance with current legislation and aim to meet current Internet best practice. [Top] 2. Visitor InformationDuring the course of any visit to Website Name, the pages you see, along with a short text file called a 'cookie', are downloaded to your computer. Many websites do this, because cookies enable website publishers to do useful things like find out whether the computer (and probably its user) has visited the website before. This is done on a repeat visit by checking to see, and finding, the cookie left there on the last visit. Information supplied by cookies can help us to provide you with a better online user experience and assist us to analyse the profile of our visitors. For example: if on a previous visit you went to our Photo Galleries pages, we might find this out from your cookie and highlight Photo Galleries information on your second and subsequent visits. [Top] 3. What is a cookie?
A cookie is a small amount of data, which often includes an anonymous unique identifier that is sent to your browser from a website's computer and stored on your computer's hard drive. Each website can send its own cookie to your browser if your browser's preferences allow it, but (to protect your privacy) your browser only permits a web site to access the cookies it has already sent to you, not the cookies sent to you by other sites.
Many sites do this whenever a user visits their website in order to track online traffic flows.Cookies record information about your online preferences. Users have the opportunity to set their computers to accept all cookies, to notify them when a cookie is issued, or not to receive cookies at any time. The last of these, of course, means that certain personalised services cannot then be provided to that user and accordingly you may not be able to take full advantage of all of the Website Name features. Each browser is different, so check the "Help" menu of your browser to learn how to change your cookie preferences. If you have set your computer to reject cookies you can still browse Website Name anonymously until such time as you wish to register for canvascreator.co.uk services. For further information on cookies please visit www.aboutcookies.org. [Top] 4. Use and storage of your personal informationWhen you supply any personal information to Website Name (e.g. for competitions, services, membership or purchases) we have legal obligations towards you in the way we use those data. We must collect the information fairly, that is, we must explain how we will use it (see the notices on particular web pages that let you know why we are requesting the information) and tell you if we want to pass the information on to anyone else. In general, any information you provide to Website Name will only be used within Website Name. Your information will be disclosed where we are obliged or permitted by law. Also, if you post or send offensive, inappropriate or objectionable content anywhere on or to Website Name or otherwise engage in any disruptive behaviour on Website Name, Website Name can use whatever information that is available to it about you to stop such behaviour. This may involve informing relevant third parties such as your employer, school e-mail/Internet provider and law enforcement agencies about the content and your behaviour.We will hold your personal information on our systems for as long as you use the service you have requested, and remove it in the event that the purpose has been met, or, in the case of Website Name membership you no longer wish to continue your registration as a Website Name member. We will ensure that all personal information supplied is held securely, in accordance with the Data Protection Act 1998. If you are notified on a Website Name page that your information may be used to allow Website Name to contact you for "service administration purposes", this means that Website Name may contact you for a number of purposes related to the service you have signed up for. For example, we may wish to provide you with password reminders or notify you that the particular service has been suspended for maintenance. We will not contact you for promotional purposes, such as notifying you of improvements to the service or new services on Website Name unless you specifically agree to be contacted for such purposes at the time you submit your information on the site, or at a later time if you sign up specifically to receive such promotional information. [Top] 5. Access to your personal informationYou have the right to request a copy of the personal information Website Name holds about you and to have any inaccuracies corrected. [Top] 6. How to find and control your cookies
If you're using Internet Explorer 6.0 or 7.0:
- Choose Tools, then
- Internet Options
- Click the Privacy tab
- Click on Custom Level
- Click on the 'Advanced' button
- Check the 'override automatic cookie handing' box and select Accept, Block or Prompt for action as appropriate.
If you're using Firefox 2.0:
- Choose Tools, then
- Options
- Click the Privacy icon
If you're using Firefox 1.0 or 1.5:
- Choose Tools, then
- Options
- Click the Privacy icon
- Click the Cookies tab
If you're using Opera 8.0 or 9.0:
- Choose Tools, then
- Preferences
- Advanced
- Cookies
If you're using Opera 7.0:
- Choose File, then
- Preferences
- Privacy
If you're using Netscape 6.0:
- Choose Edit, then
- Preferences
- Click on Advanced
- Click on Cookies
If you're using Internet Explorer 5.0 or 5.5:
- Choose Tools, then
- Internet Options
- Click the Security tab
- Click on Custom Level
- Scroll down to the sixth option to see how cookies are handled by IE5 and change to Accept, Disable, or Prompt for action as appropriate.
If you're using Internet Explorer 4.0:
- Choose View, then
- Internet Options
- Click the Advanced tab
- Scroll down to the yellow exclamation icon under Security and choose one of the three options to regulate your use of cookies.
If you're using Internet Explorer 3.0:
- Choose View, then
- Options
- Click on Advanced
- Click on the button that says Warn before Accepting Cookies.
If you're using Netscape Communicator 4.0:
- Choose Edit, then
- Preferences
- Click on Advanced
- Set your options in the box that says Cookies.
[Top] 7. How do you know which of the sites you've visited use cookies?
If you're using Internet Explorer 5.0, 6.0 or 7.0:
- Choose Tools, then
- Internet Options
- Click the General tab
- Click Settings
- View Files
If you're using Firefox 2.0:
- Choose Tools, then
- Options
- Click the Privacy icon
- Show Cookies
If you're using Firefox 1.0 or 1.5:
- Choose Tools, then
- Options
- Click the Privacy icon
- Click the Cookies tab
- View Cookies
If you're using Opera 8.0 or 9.0:
- Choose Tools, then
- Advanced
- Cookies
If you're using Opera 7.0:
- Choose File, then
- Preferences
- Privacy
- Click on Manage Cookies
If you're using Netscape 6.0:
- Choose Edit, then
- Preferences
- Click on Advanced
- Click on Cookies
- Click the View Cookies button
If you're using Internet Explorer 4.0:
- Choose View, then
- Internet Options
- Under the tab General (the default tab) click
- Settings
- View Files.
If you're using Internet Explorer 3.0:
- Choose View, then
- Options
- Advanced
- View Files.
If you're using Netscape Communicator 4.0:Netscape bundles all cookies into one file on your hard drive. You'll need to find the file, which it calls Cookie.txt on Windows machines. [Top] 8. How to see your cookie code Just click on a cookie to open it. You'll see a short string of text and numbers. The numbers are your identification card, which can only be seen by the server that gave you the cookie. [Top] 9. LinksThis site contains links to other sites. We are not responsible for the privacy policies and practices of other web sites. You may have also linked to this web site from a third party web site. We are not responsible for the privacy policies and practices of the third party web site from which you linked to our web site. We recommend that you check the privacy policy of all web sites that you visit and contact the owner or operator if you have any concerns or questions.
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